Try Before You Switch
EHR Free Trial,
Without Moving Your Practice First.
An EHR free trial is a way to judge software on your own work before you commit to migrating to it. MedTec’s clinical platform is free for your first three months, and the patient-engagement plan is free permanently. Neither needs a card, and neither needs a migration to start.
Talk to our team to get set up: call 1-888-674-5334 or email support@medtec.ai. One 15-minute call is the only prep on your side. Nothing is signed and no card is taken.
Or start the permanent free plan instead: free for good, no card and no migration.
The facts, in one place
| Question | Answer |
|---|---|
| Is the clinical platform free to start? | Yes. Free for the first three months. |
| Is there also a permanent free plan? | Yes. Free Engagement, free permanently rather than a countdown. |
| Is a card required? | No. |
| Is migration required to start? | No. The free plan does not touch your clinical record. |
| What the free plan includes | Online booking, automated reminders, patient portal. |
| Clinical platform price after the free period | $55 per provider, per month. |
| Contract | None. Monthly, cancel any time. No setup fee. |
| Can I trial on real patients? | Yes, once a BAA is signed. |
| What a real-patient trial costs | Nothing. |
| Who signs the clinical note? | You do. The software drafts; it never signs. |
| Is patient data used to train models? | No, never for anyone else. |
Why “switch first, judge later” is the wrong order
Most EHR evaluations end the same way: a demo, then a request that you move your records, your billing and your team onto the software before you find out whether it improves anything. That is a large, irreversible thing to ask on the strength of a presentation, and it is why so many practices stay on systems they dislike.
The workload behind the question is real. The AMA’s Organizational Biopsy, which collected nearly 18,000 physician responses across 43 states in 2024, found that 22.5% of physicians spend more than eight hours a week on the EHR outside normal working hours, up from 20.9% the year before. Another 13.6% spend six to eight hours on it. The problem is not that anyone is slow at this; the work does not fit in the day.
22.5%
Spend more than eight hours a week on the EHR outside working hours
13.6%
Spend another six to eight hours a week on it
57.8 hrs
The average physician working week, including 7.3 hours of administration
Source: AMA Organizational Biopsy, 2024 data, published August 2025.
There is evidence the other way too. A JAMA Network Open study of 263 ambulatory clinicians using an ambient AI scribe found burnout fell from 51.9% to 38.8% after 30 days (October 2025). That is the sort of change a trial on your own patients is meant to confirm or disprove for your practice specifically.
What you can try without migrating anything
MedTec’s Free Engagement plan is a real free plan rather than a countdown. No card, no migration, no contract. It covers online booking, reminders and the patient portal, so a practice can put it in front of patients without touching its clinical record at all. That is the lowest-risk way to see whether the software is any good to work with.
If you want to judge the clinical side, a demo is the honest route: 30 minutes with a clinician on the call, run against a workflow you choose rather than one we choose. The AI scribe and the full clinical platform are what that conversation is about.
The three ways to evaluate it, compared
| Free plan | Demo | Trial on your own patients | |
|---|---|---|---|
| Cost | Free, permanently | Free | Free for the first three months |
| Card required | No | No | No |
| Paperwork | None | None | A signed BAA |
| Touches your clinical record | No | No | No. Your system stays the record of truth |
| Time to start | Immediate | A scheduled 30 minutes | After the BAA is in place |
| What it answers | Is this software pleasant to work with? | Does it fit my workflow? | Are these notes I would sign? |
| Effort it costs you | None | 30 minutes | Copying trial notes across by hand |
What an ambient scribe does in the room
Ambient simply means the software listens while you work: no command to remember, no button to press mid-exam, no template to fight. You have the conversation you were going to have anyway, and it drafts the note from what was actually said. Two things separate it from a voice recorder: it keeps track of who is speaking, so the patient’s history does not end up recorded as your findings; and it is reading the same chart you are, so when a patient says “the blood pressure one” it can see the medication list and knows which one they mean.
And the part that matters most: you read the draft, change what you want, and sign it. The software drafts. It never signs anything and it is never the last word on a patient’s record. That is not a policy bolted on afterwards. It is the design. Every AI draft stays marked unsigned until a clinician reviews and approves it, which is the rule the product is built around rather than a setting you can switch off.
What you are actually testing
| A bolt-on scribe | MedTec AI | |
|---|---|---|
| What it hears | The room | The room |
| What it can see | Nothing in the chart | Problem list, medications, allergies, recent results |
| What you get | A draft to reconcile against a record it never read | A note drafted into the record |
If you then want to test it on real patients
Two things change, and both are worth knowing before you say yes.
A BAA has to be signed first
MedTec is HIPAA-ready, and a business associate agreement is the contract that puts us on the hook for it. It is what legally obliges us to protect your patients’ information. Real patient data means it has to be in place before you start, so this step is not instant and it is not self-service. That is a feature rather than an obstacle.
Be honest about the double-handling
During any trial your current system is still the official record, so the finished note gets moved across by hand. That is real work and you should hear it from us rather than discover it in week two. It is also why we would suggest keeping a trial small: one provider, one afternoon a week, five or six visits is enough to judge whether the notes are ones you would put your name on. You are deciding, not switching. If you do decide to move later, that is a proper migration and we handle it.
What this looks like in your specialty
The trial runs on your own patients, so what it proves depends on the work you actually do. These go through it specialty by specialty: neurology, cardiology, psychiatry, pediatrics, and dictation and note-taking.
Three months to find out whether you can stop taking notes home.
There is no migration to undo, no contract to exit and no card on file. You are deciding, not switching. Call 1-888-674-5334 or email support@medtec.ai and we will set it up on one 15-minute call.
Frequently asked questions
Does MedTec offer an EHR free trial?
Yes. The clinical platform is free for your first three months and no card is needed to start. It is not self-service, because a trial on real patients needs a signed BAA first: call 1-888-674-5334 or email support@medtec.ai and we set it up on one 15-minute call. You choose the scope, and one provider for one afternoon a week is enough to judge it. Separately, the Free Engagement plan is free permanently rather than time-limited, so it is worth being clear which of the two you are asking about.
Can I try an AI scribe without switching my EHR?
You can evaluate one without migrating, which is the part that stops most practices. A trial runs alongside your existing system rather than replacing it, and during that period your current record stays the official one, which does mean copying trial notes across by hand.
What happens at the end of the three months?
You decide, and there is no card on file, so nothing charges automatically. If you keep the clinical platform it is $55 per provider per month, billed monthly with no long-term contract, and that is the point at which we would talk about migrating your records properly. If you walk away there is nothing to unwind, because your existing system stayed the record of truth throughout and MedTec never became it. The pricing page lists both plans.
How long does switching take if I decide to go ahead?
We migrate patients, histories, schedules and balances, then reconcile the data with you before go-live, so you see the reconciliation before committing to a switch date. Timelines depend on how much data is moving and what condition it is in.